Manifests and Carrier End of Day Documents

Some carriers require shipping manifests to properly process shipments. Depending on the carrier, the following terms may refer to this list: shipment manifest, SCAN form, Order Summary, and End of Day form. ShipEngine uses the term 'Manifest' to refer to these documents.

ShipEngine provides the ability to close shipments for certain carriers and print a carrier-specific form to share with the carrier's driver for scanning.

This article includes:

How Do I Create a Manifest Form?


Create manifest documents using ShipEngine’s manifests endpoint. Please note, in order to create manifests with ShipEngine, a warehouse_id must be used instead of a ship_from object when creating labels.

Manifest Details By Carrier


USPS

USPS refers to manifests as SCAN forms. USPS SCAN forms are created the same way that other carrier manifests are created with ShipEngine. Though a SCAN form is not required, providing them for large numbers of packages will help the USPS driver pick up your packages more efficiently. With a SCAN form, the driver can scan the form and skip having to scan each package individually. 

USPS guidelines prevent you from creating SCAN forms for shipments with a Ship Date in the past. You can close only the present day's or future days' shipments.

Be sure to close USPS shipments before 9 pm local time, as this is often the cut-off time to close that day's shipments.

UPS

UPS End of Day and PLD information can be submitted electronically. You must apply to UPS for this service via the UPS Paperless Invoice Enrollment Page.

When you print UPS labels through ShipEngine, there is no need to provide an End of Day form or manifest to your UPS driver. Likewise, you do not need to manually send UPS a Package Level Detail (PLD). ShipEngine does this automatically. The bottom right-hand corner of each UPS label includes a package icon that indicates the package has been pre-scanned. Drivers are not required to scan each package individually. For these reasons, there is no printable manifest available through ShipEngine.

FedEx

There is no need to provide an End of Day report to your driver for FedEx shipments. All shipment information is transmitted back to FedEx when each label is created, and drivers are not required to scan each package individually.

ShipEngine does create a printable version for FedEx Ground shipments meeting specific criteria, however, the driver will not scan this as it is merely a physical record of the shipments that already exist within the FedEx system.

Why aren't all my shipments on my FedEx Ground Pickup Manifest?

When printing a FedEx Ground Pickup Manifest in ShipEngine, you may notice that the number of Total Packages doesn't always match the number of FedEx shipments closed out in ShipEngine for a particular ship date.

This common discrepancy occurs because FedEx only allows certain types of packages and their tracking numbers to show up on the FedEx Ground Pickup Manifest.

Here's a list of FedEx's criteria: 

  • Collect on Delivery Amount (COD Amount)
  • Declared Value greater than $100 U.S.
  • 84" Oversize
  • Additional Handling
  • Acknowledgment of Delivery (A.O.D)
  • Residential

Shipments that do not have one of these specialized service options cannot be included on the FedEx Ground Pickup Manifest, nor will they appear in any counts on the manifest.  

NOTE:  The discrepancy in counts usually appears in the Total Packages field. The column headers reference FedEx's criteria.